Wedding Frequently Asked Questions

What is included in the rental/site fees?
What size tables do you have/use?
What are the linen colors and sizes?
How large is the dance floor?
What size stages do you offer for bands?
Do you offer space heaters?
Is additional lighting needed in the Plaza?
What time will the event room be ready for client set up?
Are there time limits for our events?
Are there noise restrictions?
What are the due dates for food & beverage guarantees?
Who makes your cake?
Can I offer more than one entrée to my guests?
Can we make changes to the package or menus?
Are the Hors d’ouevres tray passed?
Can I bring in outside catering?
Can I bring my own liquor?
Are vendor meals available?
Are children’s meals available?
Rehearsal dinners and Post Wedding Brunch options?
How does the room block work?
When can we check in to our guest rooms?
Is there a “changing room” available to the bridal party?
Is there a schedule of Holidays/Events in Santa Barbara?
Do you have a list of Wedding Coordinators you recommend?
Is there a deposit?
Do you require insurance?
Is there a charge for parking?
Are there any additional costs that could accrue?
Using a lighting/draping vendor besides PSAV will require an additional $50 per hour of load in and load out fee.

1. What is included in the rental/site fees?
Set up of the resort tables, chairs, linens, napkins, china, glassware, flatware, up to 5 votive candles ($1 per additional per table), dance floor, riser, easels and tear down/clean up. Additional heaters and umbrellas are available as well at an additional fee.

2. What size tables do you have/use?
Guests usually dine at 72'' diameter round tables. We can do any version/size of a head table that includes rounds or rectangular tables (6ft or 8ft long x 18'' or 30'' wide).
Table height is 32''. A 72" round can seat 8 - 12 guests comfortably.

3. What are the linen colors and sizes?
White, Ivory, Black or Burgundy - 90"x90" square linens. Chair covers and floor length linen are an additional rental cost through a company of your choosing. Resort staff cannot tie chair cover bows.

4. How large is the dance floor?
4ftx4ft squares to fit size of party & venue. No dance floor provided in the Plaza. No dance floor provided on the beach.

5. What size stages do you offer for bands?
Our stage pieces are 6ftx8ftx16'' or 24'' or 32'' high. If your band requires a specific dimension, tell your catering manager.

6. Do you offer space heaters?
They can be provided at an additional cost of $95 per heater. Delivery fee may apply if resort rents additional heaters from a rental company.

7. Is additional lighting needed in the Plaza?
Yes, please see the Presentation Services Special Events lighting and sound brochure, or contact PSAV at 805-884-8560 for a custom quote. Pre Approved non-resort lighting companies to accrue a surcharge of $50 per hour of load in/load out.

8. What time will the event room be ready for client set up?
Approximately one hour prior to the event start time. Additional time may be available depending upon other events taking place in the resort on the day of your event.

9. Are there time limits for our events?
Six hours from when your guests arrive. Does not include set up/tear down. Additional hours available at $400 per hour. Events in the Plaza may not go past 11pm. Indoor events may conclude as late as 1:30 AM.

10. Are there noise restrictions?
Music cannot be louder than 90 decibels in any of our event spaces.

11. What are the due dates for food & beverage guarantees?
One week before the event. Please email to your catering manager.

12. Who makes your cake?
Montecito Confections and Anna’s Bakery will customize a cake for you. Additional fees may apply depending on higher levels of detail. Contact each bakery to set up a detailing appointment, and order your cake. The resort will confirm the final quantity and delivery time.

13. Can I offer more than one entrée to my guests?
Yes, this is called a split menu and is $4 additional per guest, per additional option. A chef's selection of vegetarian/vegan entrée will always be available at no additional fee. You must send your options to your guests on your invitations, keep track of their responses/choices & indicate their selection on their place card the night of the wedding.

14. Can we make changes to the package or menus?
Yes, contact your catering manager. This may change pricing.

15. Are the Hors d'ouevres tray passed?
No, but if you would like additional server(s) to tray pass food or beverage, the cost is $50 per server. Not all hors d'oeuvres are recommended for tray passing.

16. Can I bring in outside catering?
No. Other caterers are not allowed on property. See your catering manager for exceptions of the use of food not purchased through the hotel.

17. Can I bring my own liquor?
You may bring in bottles of wine or champagne for a corkage fee of $20++ per bottle. You may NOT bring in beer or liquor.

18. Are vendor meals available?
Several options available, suggestions include a boxed meal or a credit in our Café

19. Are children's meals available?
Several menu options available for children 12 years & under. Price is $22 per person. For buffet selections, price will be half of adult buffet menu.

20. Rehearsal dinners and Post Wedding Brunch information?
Contact your catering manager for availability and catered menu options.

21. How does the room block work?
Room blocks begin at 10 rooms and you will be responsible for 80% of the number ofrooms contracted. You will work with a Sales Manager and reduced rates are based on availability.

22. When can we check in to our guestrooms?
Check In is at 4:00 p.m. Check out is 11:00 a.m.

23. Is there a “changing room” available to the bridal party?
No, but you may consider reserving a guestroom the night before the event, or upgrading your package ocean view room to a larger suite, and reserving it the night before.

24. Is there a schedule of Holidays/Events in Santa Barbara?
Yes, please see our wedding/events booklet.

25. Do you have a list of Wedding Coordinators you recommend?
Yes, they are included in the Special Event Planner under Preferred Event Professionals or on our website.

26. Is there a deposit?
There is a NON REFUNDABLE deposit of $3000 required to secure your space.

27. Do you require insurance?
Not from the client signing the contract. Your vendors will need to provide a certificate to the resort.

28. Is there a charge for parking?
Yes, there is a charge for both self-parking and valet service. Ask your Catering Manager for the most current pricing or if you'd like to host parking for your guests.

29. Are there any additional costs that could accrue?
Yes, depending on what your additional needs may be such as changes to published menus, heaters, umbrellas, necessary lighting or additional staff.

30. Using a lighting/draping vendor besides PSAV will require an additional $50 per hour of load in and load out fee. The client will be financially responsible for any damages that may occur from their lighting/draping vendor.

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